Hoyle Copse

January 2015 Minutes


A meeting of Stoke Gabriel Parish Council was held on Monday 26th January 2015 in the Village Hall

10 Members of the public were present

Present: Mr R Tully (Chairman), Miss E Bridge, Mr P. Fenwick, Mrs R. Garner and Mr J Robinson.

1: Apologies –  Mrs C Hunt, Mr I Jones, Mr H Rawlings

In Attendance - District Cllr Rose Rowe

2: Police Report – Cllr Robinson advised that PCSO Paula Frain had left the Devon and Cornwall Police Force. It was noticed that since her departure no visits from the neighbourhood beat policeman had been made. It was agreed to write to the force requesting regular visits and updates. 

3: To confirm the minutes of the last meeting on 24th November 2014

Taken as read and signed by the Chairman,

4: Matters arising from the Minutes –  None

5: Chairman’s Report –  Cllr Tully passed on his and the Councils sympathy to both Cllr Rose Rowe and Cllr Christine Hunt on the sad loss of their brother Francis. The Chairman also thanked Cllr Fenwick for his recently held presentation on the neighbourhood plan.

6: Reports from County & District Councillors Cllr Rowe advised that the County Council was having a quiet spell but the finance and budget recommendations were set by the Council’s Cabinet and will be brought to all members at their meeting on 29th January. It is likely that the County share of the precept will increase by 1.00%. This will be decided by the full Council on 19th February 2015. The management of the roads was giving raise to concerns. Regarding the District Council no decision on the 2015/2016 precept had been made. This should be decided at the meeting on Thursday 29th January 2015. The District was trying to bring empty homes back into use but was finding this difficult as there were not many takers. Cllr Robinson reported that the District had approved the planning application for Great Court Farm by a majority of one. It was regrettable as this Council had recommended refusal but as Devon Highways had advised that they had no objections the District Council were bound to recommend approval. Cllr Robinson then advised that he was becoming very frustrated by the complete lack of response to letters and e-mails to lead District Cllrs and officers. Parishioners often contacted him about various issues which remained outstanding as no one from the District responded. It had been agreed to meet with the lead Cllrs but again this had not taken place. Cllr Rowe kindly agreed to contact both Cllrs Tucker and Hicks to arrange a meeting to sort out the issues

7: Reports from Sub-Committees Cllr Fenwick reported that Cllr Robinson was awaiting a follow up date for a meeting with residents of 2 properties in Kings Rydon Close. A nneighbourhood Plan open meeting had been held on Thursday 22nd January. The attendance was a little disappointing although Cllr Fenwick had received some apologies prior to the meeting and has had more since. He had received expressions of interest in joining the Steering Group and to carry out support work. He wished to thank all those who have done this and there was some important expertise on the table. We are short in the number for the Steering Group and Cllr Fenwick would like to see some broader representation from the community. He was currently circulating his presentation through various individuals and will follow up hopefully to recruit some more volunteers prior to the February Meeting. Cllr Garner wished to thank Leaf Lovejoy for her work in connection with the Torbay local plan. Cllr Robinson expressed his concern that Cllr Rawlings had not advised the Council how the new website was progressing and that it had been nearly four years since he had offered to update the site.    

8: Planning  

The following planning applications had been considered at a meeting held on 26th January which the following Councillors were present: Fenwick Tully, Robinson, and Bridge.

  1. 4 Waddeton Cottages – Garage conversion to accommodation.  Objection Detrimental harm to a Heritage site
  2. Stoke Gabriel Cricket Club – Resubmission of planning application  No Objection

Planning Applications Granted by SHDC

  1. 4 Waddeton Cottages – utility room extension
  2. 2 Church Walk – Single storey rear extension
  3. Mill Meadow, Duncannon Mead – Extensions and alterations
  4. Land Adjoining Rowes Farm, Aish Road – Extend lower ground floor of proposed new dwelling

Planning Applications refused by SHDC –  None

Applications Withdrawn –  None.

Appeals Received by SHDC – None .


Ongoing Applications –  Cllr Robinson advised that this Council had been requested to make recommendations on two planning applications within the Parish of Dittisham. The applications were for two wind turbines, one at Capton Dartmouth and one at Dowton Park Farm, Dittisham. After discussion it was agreed to recommend refusal on the grounds of cumulative effect on the landscape of multiple turbines and being widely visible. Discussion took place regarding the new wooden barn on land in Aish Road. It was agreed to contact the owner and invite him to attend a Parish Council meeting and give a presentation. From an issue raised during the previous meeting concerning barns at Aish Cllr Robinson advised that these were a subject of an enforcement notice.    

9: Items raised on behalf of the Clerk – Cllr Robinson advised that some new dog poo bins had been placed in Aish Road and Flood Street. It was confirmed that this Council had previously agreed to pay for additional bins in Aish and at the Mill. A reply had been received in response to a letter written to the Local Government Boundary Commission advising them that this Council considered the latest review of reducing the number of County Cllrs from 62 to 61 a complete waste of money. All representations were available on the Commission’s website. Cllr Robinson advised that he had been invited to attend a meeting with Devon Highways and the Paignton bus owners to assess bus stop sites for improvement. This meeting would be held on 4 February. Cllr Robinson advised that although it was agreed to transfer the ownership of the public toilets to this Council in October nothing had been heard from the District legal adviser. He would be chased up again.

10: Hoyle Copse  In Cllr. Jones’s absence Cllr Robinson advised that the gang had continued to work on scrub clearance and replanting in the centre of the Copse and also cleared brambles at the south end of the meadow. A multi stemmed ash had also been removed in the east hedge boundary as it threatened a house on the other side of the hedge. The new southern boundary of the burial site has now been planted out with beech in accordance with the purchase agreement and arrangements made to erect the new gate on this boundary. Additional mixed hedging plants have been planted along the pathway leading to Aish Road. Arrangements have also been made to repair the damaged roof on the shed in the wild flower meadow.

11: Highway and Hedgerow Matters – Cllr Garner requested an update on the Rowes Meadow kick about area. Cllr Fenwick advised that movable goal posts would have to be considered and that the landscape officer had visited the site. Cllr Bridge was proud to announce that the Parish gritting machine had been used during the icy weather and had proved a success. Cllr Rowe requested consideration to have the hedges pruned along the narrow stretch of road leading to Kings Rydon Close and the garage. It was agreed to contact Phil Collins and ask him to assist the Council with this task.

12: Matters raised by Councillors –  Cllr Bridge requested confirmation from Cavanna Homes that they would assist with the costs of carrying out a Parish housing needs survey.

13: Accounts

Cllr Robinson advised that it had been agreed to request £ 17,000.00 as the 2015/16 precept after discussion during the Christmas break as agreed at the last meeting after a breakdown of expenses had been circulated to all Cllrs.

It was proposed by Cllr Garner and seconded by Cllr Fenwick to make the following payments:

J. Robinson annual allowance for use of house and Motor vehicle (as agreed)                                                                                £  200.00

J. Robinson Expenses December/January 2015                                             £     34.28

Plandscape – Maintenance December                                                            £     84.01

Stoke Gabriel Village Hall – Hall hire x 2                                                        £     15.00

R.I. Jones – Burial Site hedging                                                                      £    286.80

Emma Bridge – Road salt                                                                                £      23.95

There being no other business the meeting closed at 8.20pm

Date of next Meeting-  The next meeting will be held on Monday 2nd March 2015