Hoyle Copse

February Minutes

A meeting of Stoke Gabriel Parish Council was held on Monday 29th February 2016 in the Village Hall



5 Members of the public were present


Present: Mr R Tully (Chairman), Mr P. Fenwick, Mr S. Avery Miss E Bridge, Mr R. Harris, Mr R. Hunt, Mr I Jones, and Mr J Robinson.

 In Attendance: District Cllr Rowe and District Cllr Bastone 


1      Apologies –  Mr H. Rawlings and District Cllr Hawkins


2          Police Report – Cllr Robinson advised that Police would like to make motorists aware of two men driving a Grey Ford Focus type vehicle, purporting to be Police Officers, stopping vehicles, stating the driver has committed an offence and asking them to get out of their vehicles but to leave the keys in the ignition. The Police ask the public to stop only for marked Police Vehicles and Officers in uniform to report any incidents of this nature to Police, dialling 999 if the offenders are still in the area at the time of your call quoting Log no: 163 31/01/2016.

3          To confirm the minutes of the last meeting on 11th January 2016

            Taken as read and signed by the Chairman

4          Matters arising from the Minutes –  None


5          Chairman’s Report  Cllr Tully advised that he had nothing to report.

6          Reports from County & District Councillors County Cllr Rowe advised that the months of January and February had been taken up with Scrutiny Meetings about the setting of the County Council Budget .Cllr Rowe had attended four of these, mainly to do with the people’s budget which involves, The Young, the Old and the Vulnerable People of Devon. D.C.C. is at the time of writing this report waiting to hear from Central Government on its final settlement from them. We need to know exactly what their grant is going to be so that we can produce a balanced budget. At the present time it is anticipated that there will be an increase in the County Council`s share of the budget of 3.99% which equates to an extra £45.00 on a Band D property for the coming year. 3.99% has been made up as follows 2% increase which central government stated that Councils who manage Social Services as Devon does could add this amount. This equates to about £6mil extra for the Council. However the increase in wages payment brought about by the new living wages payments will cost the council £7.2 mil. So Devon C.C. still has to find £1.2mil from within its own budget to cover this extra wage payment. The 1.99% increase is the most councils are able to raise the Council Tax without having a referendum and that would be foolish has it would cost more than monies raised. The highest demand for revenue within the peoples section is in Children’s services. This is an unknown quantity has it depends on the number of Children coming into care. There are nearly 700 at present. We need to work to alleviate this with family support earlier as it is less expensive and better for all concerned if they are able to be properly cared for in their own homes. The C.C. will be continuing to look closely at recycling and waste strategies, some of the targets have not been met around the County. There is more work to do on drainage and highways as and how finances allow to secure a safe highway network particularly in rural areas. School crossing patrols are also being closely looked at. It is considered that possibly this could be done on a voluntary basis with training. The effectiveness of Ring and Ride services and the potential funding for such schemes within public transport. Cutting funding within The Arts budget as alternative funding can be found.


District Cllr Bastone reported that the District Council tax share would increase by £5.00 per year for a band D tax rate. The District Council has approved the final Heart of the West Devolution proposal and at a special meeting it was agreed to develop a detailed business case and implementation plan to enable further consideration of the merits of establishing a Local Authority Controlled Company jointly with West Devon. A special council meeting approved a Planning Enforcement plan to address the backlog of cases. Our Plan, South Hams is moving slowly ahead and a detailed update will be put before the next Executive meeting on 10th march. The District is about to enter the first stage of the round review to deliver the savings highlighted in the review of waste services where around 1600 properties that were previously on a weekly refuse sack collection will change to a fortnightly collection. Other changes to discuss will be weekly food collections. The changeover will take place during April 2016. Finally Cllr Bastone advised that the Civic Lunch will take place on Sunday 10th April at the Dartmouth Golf and Country Club. From a question raised he advised that the cost did not include a round of golf.            

 7        Reports from Sub-Committees Cllr Fenwick reported the planning consent notice for Cavanna,     Paignton Road was not yet on the web site. It was thought that the S106 had not yet been finalised.    Regarding Coombe Shute we were awaiting details of the next steps after approval. The call for sites had    been completed on 22nd February and feedback from data which is still being collated was awaited.

8          Neighbourhood Plan Report Cllr Fenwick advised that the Steering Group met on the 17th

February and a good meeting was held. The next steps were feedback on trial questionnaire at School subject to positive feedback questionnaire in next half term across primary school with a full village questionnaire to follow in either April or May followed by community event. The content was being worked on. An article would be in each issue of Stoke Gabriel News. The next meeting of the Steering group would be on Wednesday 16th March 2016.

9         Planning   -  Consider the following planning application:

            0011/16/OPA  Land at Four Cross – 9 dwellings


Cllr Harris advised that as he owned land adjacent to the proposed site he wished to declare a non financial interest and this was accepted but also agreed that he could take part in a final vote if this became necessary. Cllr Robinson opened the discussion by explaining that the application was for 9 dwellings on what is described on the application as a Brownfield site. Brownfield is a term used in urban planning to describe land previously used for industrial purposes or some commercial uses. Such land may have been contaminated with hazardous waste or pollution or is feared to be so. The fact that the proposed site has greenhouses on it and was the largest garden centre in the area for many years it should be described as an agricultural site. The proposed site is within South Devon AONB and is outside the settlement boundary ie in open countryside. Cllr Robison advised that both he and Cllr Fenwick had met with the case officer and Cllr Fenwick was asked to continue the discussion. In addition to the points raised by Cllr Robison he advised that it was on the main approach road to the village and the site entrance was situated on a dangerous approach to the village. This site had not been allocated for development in the existing Local Plan and a residential development would be intrusive within the surrounding ANOB and on the local character and wider appearance of this area. It would also compromise the physical gap between rural Stoke Gabriel and urban Torbay and it would also move the settlement boundary nearer to Torbay. After much discussion it was proposed by Cllr Avery and seconded by Cllr Hunt that this Council should recommend refusal and this was agreed by all.  

Receive considerations given at planning committee meetings held on 8th February 2016 and 29th February 2016.


  1. 52/2477/15/F  Readvertisement 10 dwellings land at Coombe Shute. To check and confirm that all recommendations are correctly shown on new plans     No Objection
  2. 154477 3029/15/HHO   Yvan Tide, The Barnhay – Alterations to Dormer Window on rear at first floor level.     No Objection
  3. 150020 2580/15/HHO     1 Waddeton Cottages, Waddeton pool Cottages – Relocation and replacement of existing domestic oil storage tank from rear to side garden. Objection – in the AONB and appears to be over developed.
  4. 154421 2953/15/HHO   Pool Cottage, Mill Hill – Increase size of balcony doors.  No Objection
  5. 3006/15/HHO  1 School Hill Cottage, School Hill – erection of rear conservatory. No Objection
  6. 2871/15/HHO      Mill House, Mill Hill – Two storey rear extension  No Objection
  7. 7.     3110/15/FUL Bothy Bakehouse, Aish – Demolition of barn and erect new dwelling. No Objection

 The above meeting was held on 8th February at which the following attended-. Cllrs Tully, Fenwick, Hunt, Bridge, Avery and Robinson.

  1. 1.     0270/16/HHO Yarde, Paignton Road – Demolition of garage erection of replacement with porch. No Objection
  2. 2.     0117/16/HHO Wickendon, Byter Mill Lane – Alterations to side extension and terrace extension. No Objection
  3. 3.     00559/16/VAR  Land at Lower Broad Path – variation of conditions to include external lighting and private car parking. Objection. Agricultural land therefore no private car parking and external lighting.

The above were discussed at the full Council meeting.

             Planning Applications Granted by SHDC

  1. 1.     154477 3029/15/HHO  Yvan Tide, The Barnhay – Alterations to dormer window
  2. 2.     154421 2953/15/HHO  Pool Cottage, Mill Hill -      Increase in size of balcony doors
  3. 3.     52/2884/15/FUL –        Land at Dunstone, Broadley Lane -  Agricultural building
  4. 4.     52/2714/15/HHO – 10 Yonder Meadow – Side extension and raised deck area
  5. 5.     52/2477/15/F – Site of the old V & A Car Park – 10 dwellings

Planning Applications Refused by SHDC – 

Appeals Received by SHDC   -  None

Applications withdrawn –  None

Ongoing Applications –  Cllr Robinson advised that he had discussed the burial site with two planning experts and would confirm further details at the next meeting. The car park area at Andrews Park, Rowes Meadow was now being dealt with by South Hams District Council. A request was made by residents of Andrews Park to plant three flowering cherry trees in the area adjoining Andrews Park known as the sheep pens. Cllr Robinson advised that he had discussed this with SHDC who had no problem with the proposal. Cllr Robinson advised that he had been in correspondence with both a CEO and the computer programme manager regarding the apparent web site problems.

10        Items raised on behalf of the Clerk –  Cllr Robinson advised that the village football club had requested assistance regarding the present conditions concerning non football functions. It was agreed to support their proposal to submit a request to change this to no restrictions being imposed. An e-mail had been received from the trustees of the village Pre School requesting consideration to erect a three sided shelter with roof within the play area to accommodate the additional children that could not be contained within the Old School Room which had a licence for only 17 children. Additional to this request they also suggested that after the Cavanna project had been completed an all purpose permanent building could be erected in the present School recreation field. After discussion it was generally agreed that this was something that the Parish Council could not become involved in but it was agreed to discuss the matter with the trustees to see a way forward. A letter of thanks had been received from the Totnes Citizens Advice Bureau for the donation. A letter regarding the proposed move of the Post office from its present position to the Stoke Gabriel Stores was read out. Cllr Robinson advised the owner of the stores, Roz Holmes, had worked very hard to secure this change to keep the post office open and she should be supported. From the floor Roz Holmes explained the current situation and requested full support from the Council. It was unanimously agreed that support would be given. Cllr Robinson reminded those present that the Stoke Gabriel Stores was situated opposite the Church House Inn and to get there it would be best to follow the church tower. At the end of the day if the shop is not used we will lose the last shop in the village. Following on from a discussion held at the last meeting it was agreed to contact a landowner regarding the possibility of allowing Devon Air Ambulance to use his land as a Community Helipad for emergency flying operations. The recent request to the British Heart Foundation for public access to a defibrillator has been turned down due to the overwhelming demand for grants. It was agreed to apply for a defibrillator at a greatly reduced cost of £ 400.00 and purchase at cost a cabinet. The Local Government Boundary Commission review of Devon has been completed and the proposal of reducing the number of Councillors from 62 to 60 will be submitted to Parliament. Regarding the village public footpaths walk being organised by Cllr Fenwick the agreed date for this event will be Saturday 19th March. Cllr Robinson advised that the Parish insurance company had been informed and the necessary additional conditions have been complied with.        

11        Hoyle Copse  -  Cllr Jones advised that the northern end of the copse had been cleared of brambles and scrub to help the coppiced areas of hazel to develop. Work had also been completed on clearing scrub in the quarry which is now in good shape. Due to the wet weather the lime kiln had not yet been repaired.

12        Highway and Hedgerow Matters – Cllr Bridge advised that the edge of the Mill Pool was becoming untidy. Cllr Jones reported that about a year ago South West Water’s contractors Kier fractured a foul sewer pipe whilst connecting the water supply to the SGBA site at the bottom of Mill Hill beside the old pump. During periods of heavy rain raw sewage is pushed onto the road and runs to the drain that leads to the Mill Pond. Despite promises South West Water have yet to arrange repairs. Cllr Robinson agreed to write to SWW. Regarding a letter received from Mrs Keeno Squires concerning the damage to the grass kerbs in Barn Park Cllr Robinson suggested that consideration should be given to replacing the grass verges between Barn Park and Flood Street with hard standing to enable house owners to park their vehicles off road. It was agreed to confirm who owned the verges and the cost involved and see if grants are available to cover the cost. Cllr Robinson raised the problem of illegal parking at the end of the school day when parents pick up their children from school. The zig zag yellow box and various double yellow lines are being abused and possibly endangering the children. It was agreed to write to both the head school teacher and the school federation to advise them of our concerns.

13       Matters raised by Councillors –  Cllr Bridge advised that Paignton College were interested in looking after some of the village flower beds as part of a learning project. It was agreed to contact them. Cllr Jones advised that he had received complaints about the pontoon and the problem of getting off at high tide. Cllr Robinson advised that this had been brought to the Harbour Masters attention before but agreed to contact him again. Cllr Robinson advised the meeting that a group called Dart Harbour Non Beneficiaries had re-convened and their first meeting was held on Thursday 25th February. Cllr Robisnon has agreed to re-join this group. Cllr Fenwick requested that it be minuted that the recent pantomime was a great success and all concerned to be congratulated on their efforts'.


14        Accounts –.  Cllr Robinson advised that the Bank had now arranged for the new Councillors to be cheque signatories. 


It was proposed by Cllr Bridge and seconded by Cllr Hunt to make the following payments:

                                                                                                                                                     VAT Reclaim


J. Robinson January/February expenses                                                                     £      89.61      

Plandscape – Orchard hedge cut                                                                                 £    169.46       £ 28.24


There being no other business the meeting closed at 9.15pm


Date of next Meeting-  


Full Council meeting                   21st March 2016