Hoyle Copse

July 2016 Minutes


A meeting of Stoke Gabriel Parish Council was held on Monday 25th July 2016 in the Village Hall

3 Members of the public were present

Present: Mr R Tully (Chairman), Mr P. Fenwick, Mr S. Avery, Miss E Bridge, Mr R. Harris, Mr I Jones, Mr H. Rawlings and Mr J Robinson.

In Attendance:

1 Apologies –  District Cllr Hawkins, District Cllr Rowe and District Cllr Bastone 

2 Police Report – Cllr Robinson advised that the Police had received a report that an outboard motor   had been stolen from a boat at the creek. The engine had been cut from the boat. It has been brought to Police attention, that there has been an increase in rogue traders, tarmaccers, and builders cold calling at addresses for work. Please do not agree to work offered by unsolicited doorstep callers. The police advise residents to have work carried out by reputable businesses recommended by friends or family, and if possible whose work you can see. The risks with having work carried out by cold callers are high - prices could be excessive, end up costing more than first agreed, and may not be of a quality standard. Please do not let strangers in to your property. If you are concerned rogue traders are operating in your area please phone 999.

3          To confirm the minutes of the last meeting on 27th June 2016

            Taken as read and signed by the Chairman

4          Matters arising from the Minutes –  None

5          Chairman’s Report –  Cllr Tully gave a big thank to all those concerned with the new hanging baskets and wished it to be minuted how much this Council appreciate the effort made to keep the baskets watered..

6          Reports from County & District Councillors In Cllr Rowe’s absence Cllr Robinson advised that he had received answers to various issues which would be discussed within the agenda.

      7        Reports from Sub-Committees - Cllr Fenwick advised that according to South Hams they are       awaiting the Cavanna Signature to complete the commencement of the Paignton Road development.             Regarding Gabriel Court the sale should be completed by the 29th July. Cllr Fenwick had met the architect       for the hotel by chance and asked via the Parish News for any old pictures of the property to assist him with          his work. Cllr Rawlings advised that he was working on the installation of Wi-Fi in the village hall as        requested by District Cllr Bastone.

      8       Neighbourhood Plan Report Cllr Fenwick advised that the Steering Group met on the 20th July. The          response to the recent survey had been very good with approximately 100 online replies, 140 envelopes by            return post and 75 delivered to the Stoke Gabriel Stores. Cllr Fenwick estimated that we will exceed more           than 320 returns. He had received many compliments with respect to the content and professionalism of the s      survey and had received only a couple of dissenting comments. Cllr Rawlings is organising transfer of hard           copy to the database. The feedback event is planned for Saturday 24th September. Regarding The Joint Local            Plan a presentation had been given covering the July 19th meeting in Totnes for Parish Councils and     Neighbourhood plan groups. The key points were Plymouth, West Devon, & South Hams Housing market           area driven by Plymouth, The plan goes from April 2014 to April 2034 with the current consultation July1st           to Aug 12th. They would be looking for Adoption Autumn 2017. The Objectively Assessed Need figure of         30,300 new dwellings across the HMA for 2014-2034 period (always a minimum number)–spins down to            700 for South Hams villages. The initial thought for this was to deliver each village allocation through       Neighbourhood planning or to introduce a Village Site Allocation Development Plan Document where there          is no Neighbourhood Plan Group .There was also a provisional response document with a view to Joint     NP/PC presented as well as sites put forward for development. In her report Cllr Rowe expressed    concern as to the small number of people who attended this meeting. Cllr Tully thanked Cllr Fenwick and   his team for all their hard work with the development of our Neighbourhood Plan. Cllr Robinson requested          agreement to pay any Neighbourhood Plan expenses without the need to obtain agreement from the Council           during the summer break. This was agreed. 


9         Planning   -  Receive considerations given at planning committee meeting held on 25th July 2016.


  1. 1.     1773/16/HHO Sunnydene, Hillfield – Extension of existing single storey building to form two storeys with extensions and a double garage. Concerns were raised over access for building lorries and materials. Advice would be sought from SHDC regarding this and the covenant on the property.

Planning Applications Granted by SHDC –

  1. 1420/16/HHO Hedgerows, Aish Road – single storey extension  to lounge and workshop
  2. 0913/16/COU Benison, Flood Street – Erection of wooden shed as a dog groom business
  3. 1684/16/FUL  The Post Office – Change of use to residential use. After discussion in the meeting it was noted that the SHDC web site was updated on Tuesday morning.  

Planning Applications Refused by SHDC –  None

Appeals Received by SHDC   -  None

Applications withdrawn –  None

Ongoing Applications –  Cllr Robinson advised that no action had been taken regarding enforcement notices and this Council expressed great concern over the work being carried out especially behind the closed gates at Aish. This issue was in fact being looked into by the senior enforcement officer. Regarding work at Middle Mead, Paignton Road this was in line with the permission given and the stone wall would be reinstated.   

10        Items raised on behalf of the Clerk –  Cllr Robinson advised that the new Post Box would be positioned outside the Stoke Gabriel Stores on 28th July. The box would be an old style box with G V1 engraved on it thus indicating that it was a George V1 vintage box which would be in keeping with the phone boxes and the Church and pub. 

11        Hoyle Copse  -  Cllr Jones advised that he had nothing to report apart from the fact that the repairs to the lime kiln would soon be started. From the floor Trevor Sedgbeer stated that he thought the recent renewal of the access lane to the burial site was an excellent job. This was agreed by all. Cllr Avery advised that complaints had been received from certain residents of Rowes Meadow concerning this work. Cllr Robinson advised that this was considered permissive development as it was enhance the entrance to land owned and maintained by the parish Council.  

      12        Highway and Hedgerow Matters – Cllr Fenwick advised that both the steps beside the Gabriel   Court Hotel wall and the area opposite the war memorial were in need of a tidy up. Trevor Sedgbeer agreed             to look at this and make arrangements to tidy up the area. Cllr Jones wished it to be minuted as how pleased            he was with the work carried out along Byter Mill lane. It was agreed to write to the lead at Devon Highways thanking him for his efforts. Cllr Bridge requested an update on the pavement outside the village shop and was advised that Devon Highways had agreed to visit the site and submit a quotation for re         tarmaccing the pavement and the kerb edges in Barn Park. Cllr Tully advised that the hedge rows could not       now be trimmed until the end of August by law. This Council believes that this is a major safety concern    with overgrowth and signs being covered. Cllr Tully is concerned about the area’s keenness to promote itself          as a tourist area. It was suggested that the County Council should be contacted over this issue and give local         authorities permission to grant further permission for urgent hedge trimming to be carried out.  Cllr             Robinson raised concerns about parking around the school entrances at picking up time. Devon Highways           had agreed to enhance the yellow zig zag boxes and no parking lines and visit the school at the beginning of        the new term to speak to both  teachers and parents about the safety   issues. In her report Cllr Rowe advised             that she hoped the potholes around the village would be repaired in time for carnival. The pothole outside the          Church House car park had been repaired. Cllr Rowe also advised that widening the parking area in Barn          Park was not beneficial due to the trees, cables, piping and drains and just to enlarge the kerb edges as     previously suggested was the best option. The locality officer was    making arrangements to supply       additional dog poo bins at the top of Hoyle Lane although she suggested that in a number of cases dog       owners could take their bags home instead of leaving beside them already full bins. Cllr Tully advised that   Waddeton Road will be now closed in the near future for eight weeks for drainage works despite letters       being sent to the contractors pointing out that Port Bridge was not capable of taking vehicles of more          than 6 tonnes. It was agreed to advise both District and County Councils and seek        advice from them. 

13        Matters raised by Councillors –  Cllr Jones wished it to be known that land was still being gained illegally in Aish and he was concerened about this. Again it was agreed to advise the Disrict Council of this fact. Cllr Robinson reminded evryone that Carnival starts on 29th July until 7th August and requested



support for this annual event. Cllr Jones asked where the Parish water bowser was and he was advised that it was currently with the Stoke Gabriel football club.

14        Accounts –

To agree the following payments.

Cllr Tully advised that over £ 7500.00 was being paid out this month with further expenses relating to the lime kiln soon to be considered. He suggested that this would not have been be possible if Cllr Robinson had not agreed to act as the Parish Clerk thus saving a salary and wished it to be minuted that this Council was very grateful him.


It was proposed by Cllr Avery and seconded by Cllr Rawlings to make the following payments:

                                                                                                                                                     VAT Reclaim


            John Robinson – July Expenses                                       £    250.00

            Plandscape – Supply made up hanging baskets               £    816.00                             £   136.00

            Plandscape – Weed killing July                                        £    360.00                            £      60.00                 Plandscape – Flower bed plants                                        £    390.72                            £     65.12                                                                                                

            Plandscape  -  Clear of shrubs and beds June                   £      46.37                            £        7.73

            South Hams D. C. – Supply of playground bark              £    594.00                             £    99.00

            Reg Sedgbeer – Supply and fix 16 hanging baskets         £  1538.00

            S.G. Village Hall – Hall hire. PC £ 45.00. NP £ 60.00    £    105.00

            Bee Hive Construction – Access strip to Burial Site        £  3696.00                             £  616.00




There being no other business the meeting closed at 8.35pm


Date of next Meeting-  


                   26th September 2016