Hoyle Copse

January 2017 Minutes

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A meeting of Stoke Gabriel Parish Council was held on Monday 30th January 2017 in the Village Hall 

5 Members of the public were present

Present:  Mr R Tully (Chairman), Mr P. Fenwick ( Vice Chairman),Mr S. Avery, Mr I Jones and Mr J Robinson.

In Attendance:  District Cllr Hawkins   

1. Apologies: Miss E Bridge, Mr R. Harris, Mr R. Hunt, Mr H. Rawlings District Cllr Bastone and District Cllr Rowe

2. Police Report –  Cllr Robinson advised that PSCO Kirsty Powell had recently been ill but was now recovering. She has been in touch via e-mail and has been kept up to date with Parish issues. Payment diversion alert fraudsters are emailing members of the public who are expecting to make a payment for property repairs. The fraudsters will purport to be a tradesman who has recently completed work at the property and use a similar email address to that of the genuine tradesman. They will ask for funds to be transferred via bank transfer. Once payment is made the victims of the scam soon realise they have been deceived when the genuine tradesman requests payment for their services. Protect yourself and always check the email address is exactly the same as previous correspondence with the genuine contact. For any request of payment via email verify the validity of the request with a phone call to the person who carried out the work. Check the email for spelling and grammar as these signs can indicate that the email is not genuine. Payments via bank transfer offer no financial protection; consider using alternative methods such as a credit card or PayPal which offer protection and an avenue for recompense.  If you believe that you have been a victim of fraud you can report it online at http://www.actionfraud.police.uk/report fraud or by telephone 0300 123 2040. During a recent late Saturday evening/early Sunday morning a stolen vehicle driven by two young lads crashed through a hedge into a garden at Waddeton Pool Cottages. The resident having heard the noise telephoned the police and within seven minutes a patrol with sniffer dogs arrived and caught the lads making their escape across fields. They were dealt with and charged. This Council wished it to be recorded that praise should be given to the police for their prompt action.

3. To confirm the minutes of the last meeting on 28th November 2016 - Taken as read and signed by the Chairman

4. Matters arising from the Minutes –  None

5. Chairman’s Report –  Cllr Tully advised that the Church is hoping to hold a May Fair on 1st May this year and requested permission to use the village orchard for games. This was unanimously agreed. Also there would be a temporary road closure during the event from 13.30 to 17.00. Cllr Tully advised that he had attended a recent Neighbourhood Plan meeting where the Paignton representative, David Watts was looking for a summary of 10 words to describe the village and the future. Cllr Tully thought that all Councillors could assist with this and put forward his suggestion of “enhance rural nature and character of village life and maintain a balance of growth”.

6. Reports from County & District Councillors -  In District Cllr Rowes absence Cllr Robinson reported that the District Council is thinking about the Council`s finances and getting the budget in order for the coming year which starts on April 1st .and whether the council tax needs to be amended.  The council`s I.T. systems are now hopefully improving after many problems over the past year. The idea to form a company with West Devon Borough Council who the District work with sharing many services already and where it can widen our business and tender for outside projects has now been shelved. A working group of Councillors from South Hams District Council and West Devon Borough Council are recommending to their Members that they should not move forward with the proposal to set up a company which would run their services. This means that the proposal to set up a Local Authority Controlled Company is now unlikely to move forward in its current form. Cllr Rowe reported that planning and the process is now working much better and the portals are much easier to access. If Parish Councils are not happy with the help and information that comes through to them the senior planning officer, Patrick Whymer will attend a meeting if

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invited, to assist and explain any problems encountered at local level. Retrospective applications have to be treated in the same way as new applications and cannot be objected to simply because they are retrospective. Make sure that your council is properly informed of any development proposed in the J.L.P. As once proposals are in and approved they cannot be taken out. Neighbour Hood Plans are to form a part of the development plan for local areas which will help to determine future planning applications and to help decide where housing development may take place in the future. The District Council will consider what Neighbourhood plans say when deciding where housing may go. Locality officers are out there to help with such matters as dog fouling, abandoned cars and missed bin collection. Regarding Devon County Council it recently held a meeting with Jenny Rayner who is the Gypsy and Traveller Liaison Officer at Devon County Council. The Devon county highways maintenance contract was due for renewal and has been awarded to Skunska .The present highways staff will be transferred to this company. The people’s scrutiny committee held a meeting at County Hall in which sessions included integrated children’s services, Health and Social Care and Mental Health issues. The setting of contacts for care issues must make sure that we get what we want from them. There are 500 adults more than were budgeted for having home care packages. There are 4000 care packages in place at present. Some will be waiting for a care package if there are more complex issues involved. There are 700 children under than 16 involved with the care of D.C.C. 14 to 16 year olds tend to need the more expensive care. We have been looking at risk assessments. Register of risks, costs of Elderly Care, Child Care, and Public health. There was a Full Council Meeting on the 8th of December and one of the main issues was a debate on the health service and the proposed closure of some of our local hospitals. We will be meeting to consider the budget for the coming year from April 2017.

7. Reports from Sub-Committees – Cllr Fenwick reported that the Cavanna documents were finally signed off on December 1st. Under the terms of the Section 106 agreement the Community & employment Building must be completed before 80% of the dwellings are completed. The development at Coombe Shute was continuing with moving stones to bed down the site

8. Neighbourhood Plan Report – Cllr Fenwick reported that the group had submitted a revised Village appraisal numbers as agreed . Receipt confirmed. The Steering Group Meetings have been moved to the 2nd Thursdays in the month and the next meeting will be on 9th February. The group have been taking another look at the feedback with a view to publishing a summary to get to all households followed by another event where among other things we should have SHDC proposals for them to consider. They want to get the detailed feedback from this when it will be possible to start compilation. Regarding the Joint Local Plan  

Phil Baker of South Hams has confirmed that the comments relative to the village assessment have been received. A summary report is being prepared which collates the different responses from the various groups and which will factor them into an amended assessment. This will probably go out as part of a combined package of the Regulation 19 draft Joint Local Plan. It will be seen as an evidence document which sits behind the whole plan. That is due to be at some point in March. Phil does not believe that the numbers will be anything for us to worry about in terms of quantity or delivery.  

9. Planning   - Receive considerations given at planning committee meetings held on 29th December2016

  1. 3347/16/HHO - 4 Waddeton Cottages, Waddeton – Pitched roofed link extension  Objection. Not in keeping
  2. 3850/16/HHO – Yellands Field, Paignton Road – Single storey extension additional bedroom.  No objection   
  3. 3436/16/VAR -  Stoke Gabriel Football Club – Variation of conditions regarding opening times and functions. No objection
  4. 3903/16/FUL – Gabriel Court Hotel – Redevelopment of existing building and additions 10 dwellings. Refer to full Council  

To discuss the following planning applications:

  1. 3703/16/FUL   Gabriel Court Hotel – Redevelopment of existing building and additional 10 dwellings. Discussion took place including members of the public and the applicants when various issues were raised. It was agreed to support the proposal but submit a report to the District planning officers with our recommendation and suggestions.

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Planning Applications Granted by SHDC –  

  1. Coppice View, Mill Hill – Dwelling extension
  2. Stoke Gabriel Church – New entrance porch
  3. Yellands Field, Paignton Field – Single storey extension for additional bedroom
  4. Bowhay, Aish – New detached garage and workshop
  5. Sunnydene, Hillfield – two storey dwelling with double garage and parking.
  6. 4 Waddeton Cottages, Waddeton – Pitched roof link extension 
  7. Marians Maples Vicarage Close - Demolition of existing dwelling and construction of new dwelling with 3no. additional dwellings within the grounds

Planning Applications Refused by SHDC –  None

Appeals Received by SHDC   -  None

Applications withdrawn –   3351/16/FUL – Merrybank, Paignton Road – Dwelling in garden

Ongoing Applications –    Cllr Robinson advised that there were now only three outstanding enforcement cases. Advice was still awaited from the planning office regarding the proposed burial site. Cllr Robinson had met with the Devon Highways enforcement officer regarding the damage in Vicarage Road, Body Hayes Close and School Hill. It was agreed that this would be repaired and on Thursday 26th January the work was carried out. Further relaying work would take place within the next few days.    

10. Items raised on behalf of the Clerk –  Cllr Robinson advised that the current DALC transparency code would replace the external audit process for smaller authorities where the turnover is less than £25,000.00. This Council must ensure that certain information is annually published on the Council web site and also to publish agenda and meeting papers within three clear days of the meeting and meeting minutes within one month of the relevant meeting. Cllr Robinson thought this Council was complying but would ensure that the correct procedure was being observed. Confirmation had been received from the District Council that the future of the Barn Park phone box had been decided and the phone box would remain in use for the foreseeable future. The takeover of the Parish toilets was still ongoing and Cllr Robinson had been in touch with SDHC who were proceeding with the transfer. A report on the hospital closures had been received.  Cllr Robinson advised that Ashburton, Bovey Tracey, Dartmouth and Paignton hospitals would close. New sites would be developed at Ashburton, Dartmouth and Paignton where a small number of beds and GP services would be available. Totnes and Newton Abbot would become clinical hubs with medical beds and Torbay would continue as is but an urgent care centre should be developed on the site. An e-mail had been sent to the District locality officer by a representative of the Pre School group concerning the dangerous state of the orchard play area. Cllr Robinson did suggest that perhaps the member’s fathers may assist with minor repairs and maintenance as the preschool used the area on a regular basis. Cllr Robinson did however request the district council to make an inspection which was carried out on 27th January and showed in fact that there were no major issues and in their opinion the area was safe to use. Since the installation of CCTV cameras at the quay the café lights were stolen on a Saturday evening. Cllr Robinson spent time going through the tapes and found the culprit with car registration number. Pictures of the culprit were shown on Face Book with a suggestion that if the lights were returned immediately with an apology no further action would be taken. The following day the lights were returned together with an apology and a bottle wine. Job done!! There is a stock of Parish stone controlled by a Parishioner who had recently sold some stone and the proceeds were deposited into the Council’s bank account.             

11. Hoyle Copse  -  Cllr Jones advised that work has continued in the Copse during the dry weather and steps had been completed along the south footpath. With good attendance from the volunteers progress had been made on clearing scrub and brambles mainly clearing two meters either side of the main paths. .Much of the work had been carried out by strimmers and Cllr Jones proposed that a wheeled petrol strimmer be purchased to ease the load and cover a greater area. Such a machine would also be useful to clear the large area in the burial site which is at the top end too rough and rocky for the tractor.  The strimmer would cost £459.16 net of VAT and it was agreed to proceed with the purchase.

12. Highway and Hedgerow Matters – From a request from a Barn Park resident Cllr Robinson advised that funding had been obtained to carry out the agreed work on the kerbs between Barn Park and Flood Street. The 2017/18 Highway grass cutting contract had been signed and returned. In her absence Cllr Bridge requested the purchase of a salt bin to be allocated at the entrance to Higher Well Farm as it becomes very slippery there when icy. This was agreed.

13. Matters raised by Councillors –  Cllr Fenwick advised that it would be beneficial to have a list of Parishioners who would like to rent an allotment.to show in the Neighbourhood Plan that there is a need. Cllr Robinson advised that a Parishioner who has an allotment at the Old Vicarage had a list and that there was six names currently on the list. Cllr Jones advised that the village lights had now been taken down and stored in his Barn. The Council thanked him and the “gang” for carrying out this task. Cllr Tully proposed

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that a letter of congratulaions be sent to the organisers of the recnt Wassail event which once again had proved very popular. This was unanimously agreed. Cllr Robinson advised that a combined training exercise co-ordinated withy the Local Fire Service, NHS Ambulance, Paramedics, RNLI, Coastguard and the Police would be held in a boat and on the river at Dartmoputh on Friday 3rd  February between 18.30 and 21.30.

14. Accounts –  Confirm Parish Council precept for 2017/18 submitted to SHDC. Receipt of £ 169.00 from Highways towards verge cutting   

It was proposed by Cllr Avery and seconded by Cllr Fenwick to make these payments:

Payment Value VAT reclaim
John Robinson – December/ January expenses £500.00  
Stoke Gabriel PCC – School room hire – N. Plan £15.00  
S.G. Village Hall – Hire N.Plan  £90, PC £ 30 £120.00  
Royal Mail Ltd – N.Plan Survey £0.70 £0.12
P. Bolt – Hoyle Copse & Lights £79.33 £13.22
Shinners Bridge Garden Machinery – Motor strimmer £ 550.99 £91.83

There being no other business the meeting closed at 9.05pm 

Date of next Meeting

27th February 2017