Hoyle Copse

July 2017 Minutes


The Annual Parish meeting of Stoke Gabriel Parish Council was held on Monday 17th July 2017 in the Village Hall

12 Members of the public were present

Present: Mr R Tully (Chairman), Mr S. Avery, Miss E Bridge, Mr P. Fenwick Mr R. Harris, Mr I Jones and Mr J Robinson.

In Attendance:  County/District Cllr Hawkins, District Cllr Bastone and District Cllr Rowe  

1. Apologies:  Mr R. Hunt and Mr H. Rawlings  

2. Police Report –  In PCSO Powell’s absence Cllr Robinson advised that no police report had been received. Cllr Robinson added that he regularly kept in contact with Kirsty.  

3To confirm the minutes of the last meeting on 26th June 2017 - Taken as read and signed by the Chairman,

4Matters arising from the Minutes – None.

5Chairman’s Report – Cllr Tully advised that he had nothing to report. 

6. Reports from County & District Councillors – County Councillor Jonathon Hawkins advised that he had been busy with the new County Council and had attended a full Council meeting regarding school funding and a meeting with Sarah Wollaston at the Dartmouth Academy. Cllr Hawkins advised that a child with autistic problems in London only had to wait two weeks for treatment when a child in Devon had to wait twelve months and this was suggested to our local M.P. as unacceptable. District Cllr Rowe advised that she had attended a meeting at Dartmouth Town Council which was also attended by Devon and Cornwall Police and Crime Commissioner Alison Hernandez. The Commissioner advised that she fully supported the role of PCSOs and requested that Parish and Town Councils contacted her as to how PCSOs could support the local areas. It was agreed that a letter be written to Commissioner Hernandez. Cllr Rowe suggested that the best way to get potholes repaired was to register them on the Devon Highways web site. District Cllr Bastone advised that he had attended an E.G.M. scrutiny panel meeting concerning future spending and investments. It had been suggested that £ 25m could be invested in property to give an income. From a question raised by Cllr Robinson concerning the proposal to merge with West Devon Cllr Bastone advised that the South Hams Council tax would rise by £ 25.00 a year for four years to assist with the deficit of West Devon. It was generally agreed that this was very unfair for South Hams residents and Cllr Tully asked if there would be a consultation. He was advised that there would be a consultation probably in 2019.From a question raised by Cllr Robinson Cllr Rowe confirmed that the proposed additional £ 40.00 per year to collect garden waste has been cancelled. 

7. Reports from Sub-Committees - Cllr Fenwick advised that the Gabriel Court planning application had now been signed off by SHDC and Park Green had completed their side of the 106 agreement. Blue Cedar & Cavanna both advertising now.

8Neighbourhood Plan Report -  Cllr Fenwick advised that this month’s meeting had been postponed until 19th July and Dr Lovesey would be carrying out the initial green space audit. The group will discuss writing the plan at this month’s meeting

9Planning -  

Receive considerations given at planning committee meetings held on 17th July 2017

  1. 2066/17/HHO - The Moorings, Duncannon Mead – alterations to dwelling. Objection. Balconies on both the East and South elevations would be intrusive.
  2. 1993/17/HHO - Meadowbrook Cottage, Waddeton Road – Demolish outbuildings and construct new oak framed extension. No objection. Cllr Avery declared an interest and did not take part in the decision. 


  1. 2036.17/ FUL - Stoke Gabriel Primary school – New windows in North West Elevation. No objection 
  2. 1853/17/HHO - 4 Waddeton Cottages, Waddeton – Extension to ancillary accommodation No objection but a condition of ancillary use only should be imposed. 
  3. 2140/17/FUL – Old Stoke Farm, Paignton Road – Amendment to previous application. No objection

Planning Applications Granted by SHDC – None

Planning Applications Refused by SHDC – Vodafone – Mobile phone mast at Byter Down Kennels

Appeals Received by SHDC   -  None

Applications withdrawn – None

Ongoing Applications –  Cllr Robinson advised that there were eight outstanding enforcement cases being considered. Land at Four Cross, Paignton Road has been added. Andrews Park had still not been signed off and Cllr Rowe advised that she had not received a response from the CEO Sophie Hoskins. Midas Construction had now pulled out of the former V & A car park and Blue Cedar was unable to confirm the new contractors or when development would commence. It was likely to be after the summer holidays. 

10. Items raised on behalf of the Clerk –   Concerning the purchase of the public toilets Cllr Robinson advised that both he and the Chairman had met with our Solicitor and Cllr Tully read out a letter from the Council’s solicitors advising that no further action should be taken until our solicitor and the District legal department had met and discussed the matter. Cllr Robinson advised that the play area boat had now been removed. Cllr Bridge advised that her daughter had visited the primary school and the children had strongly requested a roundabout and slide together with other additional play equipment. It was agreed that the roundabout and slide should be ordered without delay to enable the play area to be up and running before the start of next term and Cllr Bridge would make arrangements for the surveyor to visit and advise. It was also agreed to seek grants. Two quotes had been sought both of which were similar. The other play equipment would be arranged as an ongoing project. Discussion took place regarding the proposed “Meadow Area” in the village orchard to be constructed and maintained by a local resident which he hoped would bring some colour and the buzz of insects to the orchard and also would be a valuable educational tool for the children of the village. There would be two areas one near the Mulberry tree adjacent to the church yard fence and the other on the eastern side of the orchard against the laurel hedge. It was unanimously agreed that this project should be supported.  Cllr Robinson advised that the Stoke Gabriel Affordable Community Build Group had been set up by Tom Morris and it was agreed that Cllr Robinson should read out a report on their behalf. It started after the Neighbourhood Plan group had requested a response from their May questionnaire and approximately twenty local people had showed an interest. They had met with a representative from the District Council and sought advice from a similar project at Broadhempston. Cllr Rowe advised them that this was only the start and there was a great deal of work still to do before full support from both the District and Parish Council could be given. Tom was thanked for his hard work to date and the Parish Council wished him well and offered advice if needed.  From the floor concerns were raised regarding the spate of noise and rowdyism from outside the Castle Inn on Friday evenings. The Council was advised that the police and ambulance service were called out and the elderly neighbours were concerned. The Council were advised that as there was an ongoing police investigation no report could be given. Finally Cllr Robinson reminded those present that the annual Carnival week would soon be with us and hoped that all would support it.                     

11. Hoyle Copse -  Cllr Jones reported that there was no work currently being carried out in the Copse. It was disappointing to learn that acts of vandalism had taken place in the form of destroying the footpath steps constructed last winter. Users of the Copse were asked to look out and report any such acts they may observe. Cllr Jones was pleased to report that the wild flower meadow has a fine display including a significant increase in the number of orchids of several varieties. He advised that he will be selling all his


‘farming equipment’ meaning that in future years the Council will need to make alternative arrangements for the cutting of the meadow in September each year.

12. Highway and Hedgerow Matters – Cllr Robinson advised that the grass verges along the Four Cross boundary and the dead weeds in Rydon Acres and around the village have been cut and generally tidied up. Thanks were given to Cllr Rowe for the grant of £ 400.00 towards the additional costs which had now been credited to the Parish bank account.  The annual grant of £ 169.00 from Devon highways had also been received. The Coombe House Lane flooding and blocked drains issue had been processed by Devon Highways and is now under further investigation. Cllr Tully raised the issue of overgrown hedges and Cllr Robinson from a Natural England report advised that Land owners and occupiers are required by law to trim any hedge next to a road, footway, cycleway or public right of way where growth is preventing the passage, or affecting the safety, of the highway user including cyclists and pedestrians. Only the sides of the hedges may be cut outsides the normal trimming dates and the debris must be cleared away. It was agreed that Cllr Robinson would draft a standard letter from this Council authorising landowners to maintain their hedges. A report was given that a tree had fallen in Aish and was causing concern. It was agreed that Tony Pook be authorised to remove the offending tree at a cost of £ 50.00. 

13Matters raised by Councillors –  Cllr Fenwick suggested that the District Council was unclear on funding and it should be made clearer and easier to understand. Greatful thanks were made to both Trevor Sedgbeer and his son Reg for all their hard work carried out recently within the village. Also for Trevor’;s ongoing work around the viilage in order to assist with keeping it tidy.  

14. Accounts

To agree the following payments      

It was proposed by Cllr Fenwick and seconded by Cllr Jones to make these payments.                                                                            

Payment Value VAT Reclaim
John Robinson – July  Expenses £250.00  
South Hams District Council – Play area annual Inspection £156.00 £26.00
Stoke Gabriel Village Hall – PC. £ 45.00, N. Plan £ 90.00 £135.00  
T. Sedgbeer – Dismantle and removal of play boat £300.00  
Plandscape – June cuts and beds £257.77 £42.96
Plandscape – Weeding £168.00 £28.00

There being no other business the meeting closed at 8.40pm        

Date of next Meeting: 

18th September 2017