Hoyle Copse

October 2017 Minutes


A meeting of Stoke Gabriel Parish Council was held on Monday 30th October 2017 in the Village Hall

5 Members of the public were present

Present: Mr R Tully (Chairman), Mr S. Avery, Mr P. Fenwick, Mr I Jones, and Mr J Robinson.

In the 10 minute session Cllr Robinson introduced Nick Easen who has taken over as a representative of the village Preschool and who will be their link between the school and the Parish Council. Cllr Robinson advised that the new play equipment will be in place by next year and asked Nick to assist with the type of equipment that would be suitable. Further meetings would be arranged.

In Attendance: 

1. Apologies:  Miss E Bridge, Mr R. Harris, Mr R. Hunt Mr H. Rawlings, County/District Cllr Hawkins,  District Cllr Bastone and District Cllr Rowe  

2. Police Report – No report had been received. In the 10 minute session a member of the public advised that an abandoned moped had been seen in Byter mill Lane. The registration number and type will be passed onto our PCSO for further investigation. 

3. To confirm the minutes of the last meeting on 18th September 2017

Taken as read and signed by the Chairman

4. Matters arising from the Minutes - None

5Chairman’s Report –  Cllr Tully advised that he had nothing to report.

6Reports from County & District Councillors In District Cllr Rowe’s absence Cllr Robinson advised that Cllr Rowe had attended a waste review Workshop to consider how we move forward for the next few years with our Waste management processes. The need to up our statistics on recycling as we as a Council are falling behind and must recycle more. We have dropped down on our recycling percentages from 57% to 53% .South Oxon is achieving 67% on recycling. We as householders tend to get complacent at times .We needs to make sure we put the right recyclables in the correct containers. We are considering separating food waste from other waste i.e. garden waste, as food waste could be feed into an energy producing plant at Langage, which is just nr.Plympton.There is a Task and Finish group working on this at present. SHDC have had a budget workshop for options and thinking about next year’s Budget for 2018/19 .Members views were taken on board and the principles behind the thinking. The Council has to set a balanced budget by law. We talked about ways by which it may be possible to generate more income. Doing things in a different way to save money. Thinking about what the council has to do which statutory essentials is good to do what the residents expect of the council and what may or may not happen. The Overview and Scrutiny group will be considering this at their meeting later in the year and it will come back to all members in January 2018. There has been much to think about during October with the one Council meeting that have been taking place in various town s and Villages throughout the District including two in Dartmouth. All the information has been put together as received in from various sources .sadly only about 3 % of residents responded. We have the Special Council meeting on Tuesday 31st October at 4.30 to consider all the information which will have been collated and presented to us before we, the Cllrs. decide the next steps which we can take. If members of both South Hams and West Devon councils decide to support the next steps. An Application will go before our local M.P.`S and then with their backing be put before The Secretary of State for Local Government  for his approval.

7Reports from Sub-Committees – Cllr Fenwick advised that the Gabriel Court site clearance has commenced and the protected Magnolia tree has been fenced off.  

8Neighbourhood Plan Report –  Cllr Fenwick advised that at the October meeting the task of writing the plan had been delegated, the web site design was in hand and the restriction of second homes was being considered.


9Planning - Receive considerations given at planning committee meetings held on 12th and 30th October 2017

  1. 3166/17/FUL -  Higher Bowhay, Aish Road – Change of use of land for siting of shepherds hut for holiday letting. Objection. Condition 30 weeks letting per year maximum and only one to be erected.
  2. 3138/17/OPA – Land at Four Cross, Paignton Road – Residential development of 9 dwellings utilising existing access point.  Objection – overdevelopment and outside building boundary
  3. APP/K1128/W17/3179884 – Appeal against decision regarding original planning application 0011/16/OPA   Now submitted
  4. 2573 /17/FUL- Galmpton touring park No objection
  5. 3428/17/PDM -  Barn at Little Aish, Aish – Change of use of agricultural building to dwelling house  No Objection  Cllr Tully declared a family interest
  6. 3554/17/FUL – Land at Lower Broad Path, Stoke Gabriel, Retrospective application for extensions’ to existing building  No objection

Planning Applications Granted by SHDC –  

  1. Appledore, Byter Mill Lane – Remove garage and 3 sheds and erect new car port and shed
  2. Land opposite Byter Mill Down – Phone base station. 

Planning Applications Refused by SHDC –  None

Appeals Received by SHDC   -  Land at Four Cross, Paignton Road

Applications withdrawn –   None 

Ongoing Applications – Cllr Robinson advised that there were now seven outstanding enforcementvcases being considered. Andrews Park garden clearance had now been resolved. 

10Items raised on behalf of the Clerk –  Although complaints had been received from residents concerning unreasonable parking and the report written in the Parish Magazine no response had been received regarding the efforts of the Parish Council. The damaged pavement had also been considered and now completely repaired. It was agreed to send a copy of the magazine report to Devon Highways and suggest that they look into the various problems. The purchase of the public toilets was discussed and although an offer had been received from SHDC and accepted on behalf of the Parish Council by its solicitors SHDC had now declined their offer in favour of one that is totally different to the original. Regarding the play area Cllr Robinson advised that meeting that arrangement have been made to meet with providers of equipment to discuss the best options. This will be arranged in the next few weeks and hopefully new equipment will be up and running by the spring.  The meadow area in the Parish orchard was progressing well. A further report had been received from the Affordable Housing Group which Cllr Robinson picked out relevant points. A scoping meeting had been held. The group had agreed to incorporate into a Community Benefit Society which would have strength to move forward. Further meetings had been held regarding suitable land and discussions had taken place regarding access to the land offered.  Finally Tom Morris in his report advised that progress was being made very quickly mainly due to securing land so early.  On this point Cllr Tully advised that he had received a letter from the solicitors of the Will Trust of Stoke Gabriel House raising concerns over the access. Stoke Gabriel House is a Grade 11 listed property and includes both the house, the cartilage of the property and the boundary walls. There are many restrictions and any future application for changes would not be approved by the trustees.

11Hoyle Copse  -  Cllr Jones reported that a fence between the burial site and the neighbouring field had now been erected. In the village orchard a Planning Application has been submitted for the removal of 4 sycamore  trees as they are adversely affecting the apple trees . Cllr Jones raised concerns over the damage


to the stone wall between the present graveyard and the orchard and advised that work to restore the wall would cost about £ 13,000.00. Quotes had been received and the repairs had been approved by the Exeter Church Commissioners. The late Cllr Ellis had left a bequest to repair the wall and the Friends of the Church had agreed to donate £4,000 of funding.  From a proposal by Cllr Jones which was seconded by Cllr Robinson it was agreed to donate the balance required of £ 4,000.00 to enable the work to take place. It was also agreed that invoices for the work should be addressed to the Parish Council as the wall formed a boundary to the village orchard so any VAT charged could be reclaimed. There would be as suitable plaque placed on the repaired wall in memory of Cllr Pauline Ellis.

12Highway and Hedgerow Matters – Cllr Robinson advised that the village W.I had requested agreement to take over the maintenance of some of the smaller flower beds next year to celebrate their 100 years of Devon Women’s Institutes anniversary.  This was agreed.  Cllr Robinson reported that work had been completed on the drainage in the village orchard in connection with the Church South porch development. South West Water had approved the works and the archaeologist had found nothing of interest in the orchard!!  The Diocese now requires the easement in a formal contract and it was agreed that the Church should arrange this through the Council’s solicitor at their expense.   

13Matters raised by Councillors –  Cllr Robinson reminded the Council that remembrance day was on 12th November and he had received the Poppy Wreath to be laid on behalf of the Parish Council. Either Cllr Tully or Cllr Fenwick would represent the Council.

14. Accounts –

To agree the following payments      

It was proposed by Cllr Avery and seconded by Cllr Tully to make these payments.         

Payment Value VAT Reclaim
John Robinson –   October Expenses £250.00  
Plandscape – September cuts and beds £257.77 £42.96
R.I. Jones – Work at Hoyle Copse £223.64 £37.27
Stoke Gabriel Village Hall –Donation towards new gate £195.00  
Peter Fenwick – Land Registry fees & N. Plan £42.85  
R.B.L. Annual Poppy Wreath £25.00  

There being no other business the meeting closed at 8.30pm       

Date of next Meeting: 

27th November 2017