Hoyle Copse

June 2014 Minutes

A meeting of Stoke Gabriel Parish Council was held on

Monday 30th June 2014 in the Village Hall

 11 Members of the public were present

Present: Mr R Tully (Chairman), Miss E Bridge, Mr P. Fenwick, Mrs R. Garner Mr I Jones, Mr H Rawlings and Mr J Robinson.

 In Attendance:   District Cllr Rose Rowe


1     Apologies –  Mrs C Hunt and Miss P Ellis

2    Police Report – Cllr Robinson advised that Devon Highways had contacted the Police regarding complaints about vehicles parked at Longcombe Cross. PCSO Paula Frain has sent an update advising that she visited the garage recently with PC Ian Baggott the road casualty reduction officer. They conducted a visit at 1145hrs and there were no problems. PC Baggott has visited the garage and passed parking advice to the proprietor and staff. Paula will update the Neighbourhood Sergeants and PC Talbot with the results of the visit. Whilst on patrol or on route to other appointments PC Baggott will monitor the situation but he is based in Plympton and covers the whole of the South Hams. The local neighbourhood team will also pay passing attention but all they can do is ask them to move if there is a problem as its difficult parking not an obstruction as vehicles can pass.

3    To confirm the minutes of the last meeting on 19th May 2014

            Taken as read and signed by the Chairman,

4          Matters arising from the Minutes –  None

5          Chairman’s Report –  Cllr Tully had nothing to report.

6          Reports from County & District Councillors –  Cllr Rowe reported she had attended meetings with reference to consideration of The closure of The County`s Care Homes & day centres. Fortunately we do not have any in our area and we are having a new hub built in Totnes on the Rush Brook site. It now looks like the planned closure of all but 2 of these will go ahead during the next year or so. They are no longer fit for purpose, do not have adequate facilities& would cost a fortune to bring up to date. Sadly the Council does not have the money to spend to do this. Our grant from central government is being cut all the time & is likely to be phased out by 2020. The independent care providers already deal with 90% of the people who need care & supervision & the other 10% are taking up 30% of the people’s budget. It is costing £ 903.00 per week to keep someone in a County Council Home where as the County Council can buy into an independent care Home for £433.00per week. Anyone who needs to have care facilities should do so through their G.P. & be referred to an occupational therapist to be accessed to the correct level of care needed. This route enables anyone to get the correct service at a cheaper rate than if going to a Care Home personally. The Roads, Potholes, Parish lengths men etc are all ongoing & will be for some time. The next HATOC Meeting for South Devon is on Friday18th July in Totnes. Totnes & the traffic will no doubt rear its head again and will only get worse with the holiday season and more houses being built there. Regarding the District Council Cllr Rowe reported that things were fairly quiet for ordinary members. They were working towards the implementation of more joint working with West Devon Council and there are now many services and staff that can be shared. There will be many changes with Follaton House and the officers seem to be in a different place nearly every week. There will be staff reductions and some staff members have asked to be considered for redundancy. Internal posts will have to be reapplied for but outside staff is not affected. It is aimed to put the first phase into action on 1st June 2015 after the local elections when there will be 31 councillors as opposes to the forty at present. Site meetings, planning, new developments and AONB issues are all taking up a great deal of time and these departments are running short staffed at present so agency staff is being employed.

  7         Reports from Sub-Committees  Cllr Fenwick reported that the second Community Event regarding Cavanna, Paignton Road was held in the Village Hall on 19th June 2014 with a drop-in session between 2.00 and 8.30pm and a Workshop session between 6:30 - 8:30pm. |The event was reasonably well attended, with 2 working groups in the evening. Cllr Fenwick was encouraged by the response to date, particularly to the inputs of the near neighbours. This is still a work in process. The following dates were confirmed for the upcoming meetings and consultation events:

 i)                    10th September 2014 - – Steering Group Meeting to be held at Old School House, Stoke Gabriel at 6.00pm.

 ii)                  18th September 2014 – 3rd Public Consultation Event to be held at the Village Hall. 2.30pm – 8.30pm – Drop in session  6.30pm – 8.30pm – Workshop session.

 iii)                24th September 2014 -  Steering Group meeting to be held at Old School House, Stoke Gabriel at 6.00pm.

 iv)                October – presentation to the Parish Council - Submission of plans is likely in November

Regarding the Neighbourhood Plan Cllr Fenwick advised that there had been 210 responses out of 1127 Parishioners able to vote. This represented a turnout of 19% with 180 in favour of a Neighbourhood Plan and 27 against with 3 spoilt papers. Cllr Fenwick believed that the number of responses was reasonable and the methodology of the ‘drop’ very effective The  demographics  of respondents willing to participate is particularly encouraging with 60 confirming that they were willing to participate. Due to the fact that some Cllrs were absent from the meeting Cllr Fenwick requested agreement to leave having a vote on whether we proceed with the process of producing a Neighbourhood Development Plan and submit an application form for the Designation of the Neighbourhood Area to be considered in the plan to SHDC until the next Parish Council. This was agreed.  SHDC have to ‘consult’ – 6weeks typically from receipt of the application – then the application goes before the Exec for approval. We have to supply the Neighbourhood Plan Group’s ‘terms of reference’ as part of the application There are several comprehensive documents on the SHDC web-site from other parishes and Cllr Fenwick proposed that Cllr Robinson, another councilor and himself draw up terms of reference for approval at the July meeting so that we can submit our application after this meeting – Cllr Tully agreed to be the 3rd participant. This should make a October 23rd Executive Meeting for approval. Again this procedure was agreed. Cllr Rawlings advised that he was still working on the new website but was having trouble getting information up dated onto the web site. Cllr Rawlings advised that Cllr Robinson was keeping the existing web site up to date and Cllr Robinson asked if there was anything he could do.

 8          Planning  The following planning applications had been considered at a meeting held on 30th June which the following councillors were present: Tully, Robinson, and Bridge.

 1.      2 Hillfield – Two storey side extension                       No Objection

 2.      Driftwood Lodge, Mill Hill -  Erection of 6.4m pole to provide telephone service  No Objection

 Planning Applications Granted by SHDC –

 Kelston Lodge, 12 Kings Rydon Acres – Conversion of garage to bedroom

  1. Land adjoining Rowes Farm – Single storey dwelling
  2. 1 Vicarage Grove – Porch extension
  3. Woods House – Construction of swimming pool and enclosure   

Planning Applications refused by SHDC –  None

Applications Withdrawn –  None.

 Appeals Received by SHDC – None . The planning application appeal regarding Riverways, Mill Hill was allowed and planning permission granted by the Planning Inspectorate.                                                                                 

Ongoing Applications –  Cllr Tully advised that he attended a meeting concerning the proposal to erect a wind turbine on land at Lower Longcombe grid reference SX 83123 59013. The height would be 34.2 metres with the diameter of the rotor 23.2 meters. The number of residential properties to benefit from this would be only 43. Cllr Tully expressed concern over the proposal as it would be very visible from the village and Aish. Cllr Jones suggested that if this proposal was supported it would open the flood gates for many more such turbines along the Dart Valley. Cllr Jones advised the Council that he had attended a Berry Pomeroy meeting concerning the proposed 400 new dwellings at Great East Farm at Totnes and the fact that this would result in the loss of another Dairy farm. Cllr Robinson advised that the application for a new burial was still ongoing.    

9          Items raised on behalf of the Clerk – Cllr Robinson reminded the Council that the 10 minute session does not form part of the meeting and is not minuted. If however an issue raised is considered to be of a particular importance the Chairman can request that either the point is discussed at the next meeting under the appropriate agenda item or raised by a Councillor at the present meeting again under the appropriate agenda item.  Cllr Robinson was concerned that an issue raised in this session could not be answered because neither he nor other Cllrs had been advised and therefore could not have to necessary answers to hand. Cllr Robinson requested agreement that if a Parishioner wished to raise a concern which required discussing then they should be encouraged to advise him prior to the agenda being published so any investigation could be carried out and the issue raised and discussed as an agenda item and therefore properly minuted. This was agreed.


10        Hoyle Copse Cllr. Jones advised that no work had been carried out in the Copse and that he had nothing to report.

11        Highway and Hedgerow Matters – Cllr Bridge raised concerns over the state of the village especially the amount of weeds. Cllr Robinson advised that Plandscape were working hard on the grass areas and verges and would soon prepare the planters. Cllr Fenwick was concerned about the security of the Gabriel Court Hotel and grounds especially as people had recently been seen in and around the area. Cllr Jones advised that he would contact the owner. Concerns were also raised about the state of the stone boundary wall along Paignton Road. Cllr Garner requested a trim of the bushes at the entrance To Pound Field and Cllr Jones asked if the ditch along Coombe House Lane had been raised with Devon Highways. Cllr Robinson confirmed that he would arrange for Pound Field to be tided up and that Highways had been advised of the dangerous ditches. Cllr Rowe was concerned about the safety of the wall in Aish which appeared to falling. It was agreed to remove the two stone planters presently situated on land between Barn Park and Flood Street.

.12       Matters raised by Councillors –  Cllr Bridge requested agreement to carry out a housing survey within the Parish to determine what sort of housing was really required. This was agreed and should be carried out as a matter of urgency preferably before the planning application for Paignton Road is submitted to the District Council. Both Cllr Bridge and Cllr Robinson would prepare the necessary documents. 

13        Accounts

Cllr Robinson advised that the following receipts had been credited to the bank account

  S106 contribution towards purchase of burial site                                        £  10,000.00

 It was proposed by Cllr Fenwick and seconded by Cllr Garner to make the following payments

 J. Robinson Expenses June                                                                             £    28.13

 Plandscape – Maintenance May                                                                     £  195.23

 Western Power – Re-site electricity pole Aish Road                                      £3809.34

 Grant Thornton – Annual Audit Fee                                                              £  240.00


There being no other business the meeting closed at 8.45pm



Date of next Meeting-  

The next meeting will be held on Monday 21st July 2014