Hoyle Copse

May 2014 Minutes

A meeting of Stoke Gabriel Parish Council was held on

Monday 19th May 2014 in the Village Hall

 12 Members of the public were present

Present: Mr R Tully (Chairman), Mrs C Hunt Miss E Bridge, Miss P Ellis, Mr I Jones, and Mr J Robinson.

In Attendance:   District Cllr Rose Rowe

 1     Apologies –  Mr P. Fenwick, Mrs R. Garner and Mr H Rawlings

 2     To elect Chairman and Vice Chair – 

 It was proposed by Cllr Ellis and seconded by Cllr Bridge that Cllr Tully be re-elected as Chairman. This proposal was carried unanimously. It was proposed by Cllr Tully and seconded by Cllr Robinson that Cllr Hunt be re-elected as Vice Chair. This proposal was carried. Cllr Tully thanked the Councillors for their support and for the honour of being Chairman for another year.

 3          To elect members of sub committees

 Cllr Tully proposed that the present members of the planning subcommittee be re-elected on block. This was agreed. The members would be Cllrs Hunt, Ellis, Bridge and Robinson.

4          Police Report – Cllr Robinson advised that a report had been received from a concerned resident of two males in the village on Friday 18th April 2014. They spent some time during the afternoon walking in and around the village and driving slowly past shops in a greyish coloured vehicle. Also on Friday 9th May two males were spotted wandering around the shops and pubs. The police were alerted and spent time monitoring the situation.

5          To confirm the minutes of the last meeting on 31st March 2014

            Taken as read and signed by the Chairman,

6          Matters arising from the Minutes –  Cllr Ellis raised a query under item 7 on page 483 concerning the call for sites report. She advised that the third site mentioned was Coombe Shute and not Plantation Corner as reported. Cllr Robinson advised that Cllr Fenwick had stated this so the minutes were correct but the information from South Hams District Council was incorrect. Under item 11 on page 485 Cllr Jones advised that the broken bench at Orchard Close would soon be replaced. 

7          Chairman’s Report –  Cllr Tully had nothing to report.

8          Reports from County & District Councillors –  Cllr Rowe reported that Cllr Bill Hitchens from Roborough had been elected as the new District Council Chairman. Cllr Ian Bramble has been elected as Vice Chairman. The District Council has recently set up a Direct Lets scheme for families in Housing Need which can be accessed via the website. In July there will be two arranged walks under the title of Walking with Dartmoor farmers to learn about farming systems and archaeological remains. Richard Sheard former Chief Executive left at the end of March and Alan Robinson a former Chief Executive was now acting as Paid Head of Service. The new “Our Plan” consultation has commenced which involves Parish Councils. Changes to work systems with West Devon are continuing and more information will be made via face book and twitter. In May next year there will be only 40 District Councillors and this village will be part of Dartmouth and East Dart Ward. Cllr Rowe advised that she together with Cllrs Bastone and Hawkins had been selected to stand for this ward. Cllr Rowe advised that during her first year as a County Cllr it had been a challenge looking after eleven Parishes. She tries to attend as many Parish meetings as possible but some clash with others. She is a member of the Devon farm estates, Corporate and people’s scrutiny Committees and a member of the board of Governors for T.H.C.T and Kevics. The most pressing issues are the state of our roads, Youth services and adult care and libraries. Because of budget cuts other ways of managing these will be looked at. Cllr Rowe was pleased that the rail link to the West Country opened ahead of schedule and the primary school at Dartington has not had a decision made. The staff and pupils cope admirably during this difficult time. Cllr Rowe has made a number of grants to help various projects. Regarding ongoing County issues Cllr Rowe advised that Cllr Mugford has resigned and Cllr McInnis had taken over his position as cabinet member for children’s services. The County Council is looking at ways to cut expenditure and some unpopular decisions will be taken. Cllr Gribble was recently elected County Chairman and the Vice Chairman is Cllr Knight.      

 9         Reports from Sub-Committees  From a report received from Cllr Fenwick Cllr Robinson advised that regarding Rowe’s Meadow’s visibility splays DCC have now decided that they are not necessary since they might cause ‘skidding’ and be dangerous to pedestrians. This Council is trying to get help from David Kenyon of South Hams who is not happy. Final landscaping has still not been approved. Linden Homes have submitted plans with the contentious area blanked for resolution by SHDC. We are still to meet with planning on this. The Cavanna Paignton Road steering group meeting took place on 9th April and the minutes are being chased. This was followed by near neighbours meeting two weeks ago arranged by Cllr Robinson and attended by the architects, representatives from Cavanna Homes, Cllr Robinson and Edward Brown, the District Planning Officer. The next steering group meeting will be on 4th June and a further public consultation day and work shop will be held on 19th June in the village hall commencing at 2.00pm. Cllr Robinson advised that the result of the recent neighbourhood plan survey would be discussed at the next Parish Council meeting in June. As mentioned by Cllr Rowe in her report the District “Our Plan” consultation had commenced and both Cllrs Fenwick and Robinson attended a recent workshop held at Follaton House. This is to be an overarching strategic plan for the District of South Hams up to 2031. At present the District Council will consult on the scope of the plan and gather local knowledge over the next six weeks. This can be viewed on-line or in Country Stores’ and Parishioners are encouraged to review and comment. From June to the end of August the District will work with local communities, stakeholders and partners to explore options for responding to local challenges and generate proposed actions for the plan. From the end of August to October they will write policies and strategies for managing development and between November and January 2015 consult on the proposed plan. In March 2015 the final plan will be submitted for examination. There are encouraging intentions for communication, workshops etc., and assistance to Neighbourhood Plans during this process.

10        Planning  The following planning applications had been considered at meetings held on 22nd April which the following councillors were present: Hunt, Tully, Robinson, and Bridge. and 19th May 2014 at which the following councillors were present: Hunt, Ellis, Robinson, and Bridge.

1.      Land West of Rowes Farm, Aish Road -   Change of use to Parish burial site. No objection

2.      6 Darton Grove – Replacement of existing roof and dormer roof extension. No objection

3.      1 Vicarage Grove – Extension to porch.                           No objection

4.      Woods House, Mill Hill – Construction of swimming pool and enclosure. No objection

5.      Kelston Knoll, 12 Rydon Acres- Conversion of garage to bedroom and car port. No objection

6.      4 Waddeton Cottages – Link between dwelling and detached garage. Objection

7.      Land adjoining Rowes Farm – single storey dwelling ( revised plans)  Objection

8.      1 Andrews Park – Timber conservatory ( revised plans)                          No objection

9.     Halcyon Barn, Lembury Road – Conservatory extension                   No objection

10.   Waddeton Barton Farm Barns - Variation of conditions of planning approval 52/1249/10/F No objection

11.  Building 1, East Farm, Waddeton – erection of lean to cover existing feed yard, extension to existing grain store and erection of two new agricultural livestock buildings. No objection

Planning Applications Granted by SHDC –  

1)      Splatt Lodge, Aish Road – Alterations and extension to dwelling

2)      Stoke Gabriel Football Club – Installation of Flood Lights   

Planning Applications refused by SHDC –  None

Applications Withdrawn –  None.

 Appeals Received by SHDC – None . The planning application appeal regarding Riverways, Mill Hill was allowed and planning permission granted by the Planning Inspectorate.                                                                                 

Ongoing Applications –  Cllr Robinson advised that a letter had been received by the occupant of The Old Forge advising the planning inspectorate that the Environment Agency had advised Torbay Council that the Yalberton Valley had been declared a Critical Drainage Area and the current Taylor Wimpy Flood Risk Assessment of 1st November 2012 was now obsolete.

11        Items raised on behalf of the Clerk – Cllr Robinson advised that a letter had been received from a resident of Torquay who as a child lived on board “The Glory” barge when it was moored in the creek. The letter advised that she had very happy memories of the village and especially the creek. It was agreed to reply to her letter requesting photographs of the Glory and her family when they were on board the vessel.

12        Hoyle Copse Cllr. Jones advised that no work had been carried out in the Copse other than general tidying up. The gang had however carried out work on the new burial site. The electricity pole stay would soon be moved to allow access. From a point raised during the ten minute session Cllr Jones advised that he was aware of the trail bikes in the Copse and would monitor the situation. Cllr Tully thanked Cllr Jones for the hard work carried out by himself and the gang on behalf of the village.

13        Highway and Hedgerow Matters – Cllr Ellis requested consideration to replacing the signs directing visitors to the public toilets. Both Cllr Jones and Cllr Hunt advised that damage had been caused to the drains and ditches along Coombe House lane and Cllr Rowe advised that potholes were becoming a problem at the top of School Hill, Vicarage Road and Flood Street. Cllr Robinson advised the Council that he was meeting Lisa Edmonds of Devon County Highways on Wednesday and the above issues together with the approach to the village in Paignton Road and bridge weight restrictions would be discussed. Cllr Bridge raised the issue of overzealous traffic wardens and it was agreed to write a strong letter to the new District Council Chief Executive and Devon County Council.

.14       Matters raised by Councillors –  Cllr Bridge advised that she did not believe that a housing needs survey was necessary and suggested that a survey should be carried out for older people who may need assistance. It was agreed that Cllr Bridge should pursue this idea. Cllr Ellis requested agreement to plant a tree in the Parish orchard together with a plaque from funds saved from the last village summer fayre held in the early 80’s. This was agreed. Finally Cllr Bridge advised that an unlocked vehicle had been searched recently and urged that owners ensure that their vehicles are properly secured. 

15        Accounts

 Cllr Robinson advised that the following receipts had been credited to the bank account

 Customs and Excise – VAT                                                              £  929.52

  Devon County Council – Contribution towards verge cutting          £ 355.00

  South Hams District Council – First precept                                     £7431.50


It was proposed by Cllr Hunt and seconded by Cllr Jones to make the following payments


Plandscape – April verge and orchard cutting                                                            £ 190.46

Came & Co – Annual Insurance                                                                                 £ 631.76

DALC – Annual Subscriptions                                                                                   £ 283.14

Trevor Sedgbeer – Tidy up of shrubs at Kings Rydon Close and pound Field          £   45.00

J. Robinson – April/May Expenses                                                                             £  66.62


There being no other business the meeting closed at 8.45pm


 Date of next Meeting-  

 The next meeting will be held on Monday 30th June 2014